1. In order to carry out viewing appointments, we may transfer your personal data to external brokers. The transmission serves the execution of your viewing appointment and takes place for contract initiation with you on the basis of Art. 6 Para. 1 S. 1 lit. b) GDPR.
2. By signing the reservation protocol, we transfer your personal data to credit rating service providers and address identification companies (Section 2.8.). We transmit your data to infoscore Consumer Data GmbH, Rheinstr., Germany, for the purpose of credit assessment, obtaining information to assess the risk of non-payment on the basis of mathematical-statistical procedures using address data. 99, 76532 Baden-Baden, Creditrefom e.V., ¬Adressermittlungsunternehmen or comparable service providers. The legal bases that these transmissions are subject to are Art. 6 Para. 1 S. 1 lit. b) and lit. f) GDPR. Further information can be found at the following link:
https://finance.arvato.com/icdinfoblatt
3. If you have given us a SEPA direct debit mandate to collect your rent including the ancillary costs under the rental agreement, we will transfer your personal data to banks in order to collect the rent including the ancillary costs under the rental agreement. The transmission of your data takes place for the implementation of your rental contract with us on the basis of Art. 6 Para. 1 S. 1 lit. b) GDPR.
4. In the event of repair measures and damage, we may commission external service providers (such as craftsmen) to carry out repairs and remedy damage. Under some circumstances, we may process your personal data to implement the rental contract with you on the basis of Art. 6 Para. 1 S. 1 lit. b) GDPR, due to our legal obligation to maintain the rental property (§ 535 para. 1 German Civil Code) on the basis of Art. 6 Para. 1 S. 1 lit. c) GDPR and due to our legitimate interest to maintain and modernize our real estate properties and to process claims through our insurance companies, on the basis of Art. 6 Para. 1 S. 1 lit. f) GDPR.
5. As part of construction cost grants, we transfer your personal data to nursing insurance funds. Your personal data will be transferred on the basis of your declaration of assignment, with which you authorized us to apply for the subsidy from the nursing care insurance fund, on the basis of Art. 6 Para. 1 S. 1 lit. b) GDPR.
6. If you apply for a residence entitlement certificate, we will be requested by the housing office of the relevant city to fill out an appropriate form. We will send the completed form back to the responsible housing office so that you can be issued a housing entitlement certificate. In doing so, we transmit your personal data to fulfil our legal obligations on the basis of Art. 6 Para. 1 S. 1 lit. c) GDPR.
7. Under certain circumstances, authorities, utilities and network operators may ask us whether you are still a tenant with us. We transmit your personal data (last name, first name and current address) to the requesting party if the relevant requirements are met, on the basis of our legitimate interest in answering the requests; on the basis of Art. 6 Para. 1 S. 1 lit. f) GDPR.
8. Some of our real-estate properties are for sale. If they are rented, we will send the tenant file for the respective object with the tenant data and a list of the credit balance of the deposit account to the buyer of the object after conclusion of the purchase contract. Within the scope of property sales, your personal data may also be transmitted to brokers, notaries and banks. We process your personal data in order to comply with our legal obligations when selling our properties to the buyer on the basis of Art. 6 Para. 1 S. 1 lit. c) GDPR and on the basis of our legitimate interest in selling our rental properties and taking all necessary measures in connection with the sale on the basis of Art. 6 Para. 1 S. 1 lit. f) GDPR.
9. Should you fail to comply with your contractual obligations (e.g. rent arrears despite reminders or improper use of the rental object) and within the framework of legal disputes with you, we may transfer your personal data to credit agencies, external lawyers and, under certain circumstances, to social managers (e.g., for official accompaniment), in order to execute the rental agreement with you and, if necessary, to process it, on the basis of Art. 6 Para. 1 S. 1 lit. b) GDPR and on the basis of our legitimate interest in safeguarding, enforcing and/or defending our legal interests, on the basis of Art. 6 Para. 1 S. 1 lit. f) GDPR.
10. Should you fail to meet your payment obligations, we will initiate a collection procedure.
We transfer your personal data to debt collection service providers in order to carry out the debt collection procedure. We process your personal data in order to execute and process the contract with you on the basis of Art. 6 Para. 1 S. 1 lit. b) GDPR and on the basis of our legitimate interest in asserting our legal claims, including collection, on the basis of Art. 6 Para. 1 S. 1 lit. f) GDPR.
11. In the event of the sale of outstanding receivables, we transfer personal data to factoring companies for the purpose of fulfilling the contract with you on the basis of Art. 6 Para. 1 S. 1 lit. b) GDPR.
12. In connection with corporate transactions, we commission external legal counsel to carry out a risk assessment (due diligence). In doing so, we also transmit personal data. The transfer of your data takes place on the basis of our legitimate interest in having the company to be sold checked for sale with the aid of a risk assessment, on the basis of Art. 6 Para. 1 S. 1 lit. f) GDPR.
13. As part of special audits with regard to suspected criminal conduct by employees and in the case of audits, we make use of supporting service providers (such as auditing companies). In order to carry out the audit, we may transfer your personal data in order to comply with our legal obligations on the basis of Art. 6 Para. 1 S. 1 lit. c) GDPR and on the basis of our legitimate interests to carry out the audits specified by the Supervisory Board in order to check the processes and efficiency in the group of companies, to safeguard, enforce and/or defend our legal interests and to prevent cases of fraud and abuse in the company on the basis of Art. 6 Para. 1 S. 1 lit. f) GDPR.
14. In addition, we transmit your personal data only to the extent that we are legally obliged to do so. Transmission takes place on the basis of Art. 6 Para. 1 S. 1 lit. c) GDPR.